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The Hiring Process will enable you to boil hiring down to a science. No more guesswork.
Discover how we help
agencies grow big, fast
Our mission is to
fundamentally improve the lives of founders everywhere
Systems are the invisible difference maker for you and your team.
Systems turn your stressful job into a real business firing on all cylinders that grows without you.
of agencies that work with us end up selling within a year of implementation
MRR growth within six months of implementation
Deliverables assigned in the ZeusOS Project Management System
The process
1. Audit
We'll work together to see if ZeusOS is right for you. If it is, we'll streamline your operations for success.
2. Tailored Install
Through a process we call sharing before you're ready, we work with you to understand your business inside and out, which will help us build your agency operating system for you.
3. Teach
This is where we train up you and your team on your new systems. Transform your business operations into a well-oiled machine like McDonald's and Starbucks with our expert guidance. Say goodbye to chaos and confusion and hello to success.
"Do it. Revenue aside, the mental clarity is worth the investment."
"THIS IS AWESOME. Incredible system."
A system that I can just plug people into whenever I bring on people
"This has been a game changer. It's completely changed the way my business is run Just being able to do things at the click of a button is just so helpful. Every day, I go in and I start assigning videos and then I see the editors and designers get tagged (automatically). Like, dude, I don't know what I would do without this. It's really changed the way I run my business. And being the operator, having a system that I can just plug people into whenever I bring on people, it's fantastic. So again, just infinitely grateful for what you guys have been able to do for us. It's something I think about every day. So, yeah, I just wanna let you know that you have made a big impact and the hard work you guys put in does not go unnoticed.
"For us the PMS has been a game-changer and it definitely made project management easier and more streamlined. It's been very busy in the past few weeks, with quite a few new clients, a new client coming up next week, and a ton more in the pipeline."
"ZeusOS automated almost all of our business operations and made our team at least 5 times more efficient."
Collin's agency went from $23,000 per month before Zeus to $120,000 per month ten months after Zeus.
Helped Us Build Scalable Systems to Grow
"As someone already well-versed in Airtable, hiring Zeus Systems to further streamline our operations was a decision I'll never regret. The Zeus team doesn't just bring technical expertise to the table, they bring actionable strategy that's tailored to our business goals. Their insights have not only optimized our Airtable setups, but propelled our operational efficiency to a new level. I'd highly recommend them if you're looking for guidance building scalable systems in Airtable."
Amazing team, amazing product!
"Working with Zeus was amazing. Jordan and his team built the entire operating system of our business. We didn't have any sort of flow to the business and what Zeus created is literally how we service work A-Z now."
"If you sign 30 new clients this week, will you be able to handle all the work and keep everything in order? If not, you might need to buy the Zeus systems to help you. It's like buying something that helps stop fires from happening in your business, and you'd be wise to invest in something like that."
Sarah's agency went from $8,500 per month before Zeus to $31,000 per month nine months after Zeus.
"Things are great! We’ve really adopted it internally and use it daily for our meetings with external consultants. It’s been a game changer."
"Dont be a dumbass, fix your product."
"The Zeus team helped us keep track of important information for our company. They also helped us create a system for managing projects that's easy to use and can grow with us. We wouldn't be able to grow our business without their help"
[Redacted] sold his agency within a year of implementation.
Felt like a partner, not a client
"Working with Jordan and the Zeus team was an incredible experience... They customized the system to really feel like it was mine... As a company, we've seen our workflow improve a lot... the slack integration that Jordan's team gave us has made everything a whole lot smoother. We've brought in a lot more clients recently. And the onboarding form has been super easy for that management."
One of the best investments we've made in 2023.
"Completely streamlined the largest constraint inside our fulfillment. We're able to take on more clients and they're able to have a better experience with us."
Dylan's company, Automated Revenue, achieved a 7-figure run rate while running on Zeus Systems. Zeus helped raise them from roughly $600K ARR to $1,000,000 ARR
"It was a fast and efficient process that didn't leave us waiting months to get the system in place. The training was really helpful for such a robust system, and we really appreciated the little personalizations that were implemented for our specific company."
"Prior to working with Zeus, I had 0 systems in place. No CRM, no Project Management System - NOTHING. They not only helped me create one from scratch. But they also included training videos for each and every one and helped my executive assistant and Client Success Managers by engaging them in 1-1 calls. I can’t thank them enough for what they’ve done and I continue to work with them to this day. I highly recommend them to anyone looking to take their operations to the next level."
"They freaking knocked it out of the park... the turnaround time was extremely quick... they've been nothing but a pleasure to work with so far. I very, very highly recommend you work with them."
"Can’t recommend them enough."
"Zeus is the real deal. Before meeting Jordan, we had adequate systems in place. Now, our operations are absolutely humming. We've migrated virtually all of our entire company's workflows to Airtable - all systems talk to each other seamlessly - but perhaps most importantly, our team loves it. My life is exponentially easier, and my employees couldn't be happier. We're producing the same quality deliverables, but in half the time in most cases, sometimes even 10x faster. Morale is up, and our processes are operating at peak efficiency. So-called "operations" gurus are a dime a dozen, and almost all of them lean into "rah-rah, we'll 'coach' you" engagement models. Jordan's team actually implements - not just templated build-outs, but truly custom, bespoke stuff, exactly what your agency needs - and they're 1 percenters. Hire them."
Reduce operational complexity
Frequently asked questions
Let's get on the same page
Is Zeus a SaaS?
No, we do not sell a SaaS. Think of our offer more like done-for-you systems development along with lightweight coaching to support you as you move into your new systems.
What does Zeus do?
The Zeus team builds your agency's operating system on SmartSuite or Airtable. This includes a Team Hub/HR solution, Learning Management System for your SOPs and Trainings, a Project Management System filled with time-saving automations that make your entire teams' lives easier, and a Simple CRM. Read the next Q&A for more insight on what the process of working together looks like.
What does working with Zeus look like?
Our job goes far beyond handing off templates to you. Together, we design the exact systems you need to scale your business. We take a collaborative approach called sharing before you're ready. In other words, as we're building your systems, we're sharing with you all along the way so that we ensure everyone is on the same page and will be thrilled with the end product. This collaboration and sharing happens in your project's dedicated Slack channel, mostly through Loom videos and voice messages.
Then, once the building of your systems is complete, we spend 31 days optimizing them.
Last but not least, we lead you and your team team through an education process that teaches how to use the new systems and the best practices of smooth operators.
At this point, your dedicated Slack channel isn't going anywhere. We'll always be here to answer your questions. We're kind of like a fractional COO :)
What does the time commitment look like?
During the building process, we ask that you be responsive in Slack. The one thing that delays projects is slow response times, where we ask a question or ask you to do something and it takes a week for you to get to it.
That said, the time commitment during the building process is minimal at around 15-30 minutes per week, give or take a few minutes depending on the size and scope of your project.
Once the building process is complete, you'll need to invest about 90 minutes total to watch what we call Base Overview Videos so that you can learn the ins and outs of your new systems. From here, it'll take just a couple weeks to get used to everything. We compare moving into your new systems like learning any new piece of software. It'll take time, no doubt, but after a week or two it will be second nature. If you've ever switched from Microsoft Teams or Basecamp to Slack, you understand this. If you've ever switched from an Android to an iPhone, you understand this too. Same thing.
What does the timeline of working together look like?
Average time to completion for a typical project is 25 days. That's for the build. The education and move-in process takes another 1-2 months.
What does it cost to work with Zeus?
Please understand that Zeus is not a software as a service with a cheap monthly subscription. Rather, this is hands-on done-for-you systems development paired with coaching from our team of smooth operators. We've worked with countless agencies and, as a result of our work, have helped many of them double or even 10x their revenues within 6-12 months. We won't sugarcoat it: The investment to work with us is not cheap, and thus our program is not for newer agencies doing under $10,000 per month. If you've got lead gen and sales figured out and now you're ready to build the foundation that is going to help you scale above and beyond $100,000 per month, then Zeus is for you.
Is Zeus a software?
Nope! We build your agency's systems on SmartSuite or Airtable.
Why not just do it myself?
When you build the operating system yourself, you inevitably end up tied to it at the hip. You know it inside and out, and that can be a bad thing because your team comes to you for everyting, thus further attaching yourself to the business, which is really more of a job than a business.
One of the key objectives of working with Zeus is to construct the business in such a way that it functions without you, the founder. The goal is for you to eventually be the Owner of the asset that is your business, not an employee at a job (like most business owners are).
Why not just hire someone from Fiverr to do a buildout?
We hear this all the time: "We hired someone off Fiverr for like $500. It's been terrible, way too complex, etc."
Why would you hire someone to build your business's operating system who has not scaled past the point of freelancer?
How can Zeus possibly understand my business better than I can?
We've seen the insides of over 100 agencies and our founding team has been in the agency space since 2017. We know a thing or two about agencies ;)
Aside from the expertise we bring to the table, our collaborative approach helps us gain a deep understanding of your business.
The Secrets to Selling Your Agency for BIG Profit
with John Warrillow, author of Built to Sell
We're all about freedom
"If you don't have much time and want to spend it on the important things that actually move the needle forward in your business, then do yourself a favor and buy ZeusOS. It's not very cheap, but it's worth the price."
"Are you struggling to create an internal system for your business? Unless you have the time and expertise to do it yourself, you're better off letting the Zeus team help you. Their expertise and resources can save you a lot of time and effort. Plus, the knowledge base they provide is an incredible resource that can help you grow your business. Trust me, it's worth it. Let the Zeus team help you and watch your business soar!"
"OMG I love Zeus so much."